MCGREGOR DESIGN GROUP
offers a broad scope of services, in their quest to ensure clients get the most for their investment in design. MDG customizes their scope for each project, to ensure that there exists no redundancy of work, and that no areas of responsibility remain unaddressed. They also regularly, at their client’s request, add special areas of design, (i.e. custom elements); to ensure a consistent, effective brand message, throughout the project.
By executing the Design and the Project Management Services, (which has become rather unique in today’s economically challenged market), they ensure more accountability, a tighter schedule, a more efficient process and a leaner related fee.
In 2015, the McGregor Design Group responded to the marketplace, with a new service offering.
The Province of Ontario had earlier appointed Lynn McGregor to their “Building Advisory Council” to assist the government with building related issues such as improvements to the building code, and special initiatives, such as the Accessibility Act. Following the passage of this new act, the MDG team realized that many of their clients and associates had many questions related to their new obligations – if they would need to immediately make facility changes, and how to comply with the new accessibility rules.
MDG, in response, launched a new “Accessibility Audit Service”, available to both tenants and to Property Owners, to provide the following:
a. Identify any Compliance Problems that exist,
b. Provide a Plan to help achieve Compliance, and
c. To provide a researched cost estimate for the work involved in compliance.
This new service has been helpful to a number of organizations, since it’s launch; and MDG is proud to offer it to any who need assistance with ensuring a safe, welcoming, compliant environment.
MDG’s clients claim that MDG delivers the most cost effective projects, by taking the time required to ensure that research and due diligence are done, and that negotiations are executed effectively. Testimonials confirm the effectiveness of the McGregor Design Group’s unique approach. MDG has always preferred its clients to speak for the team’s success, rather than making statements themselves.
For more information on how to obtain the industry standard “Request for Proposal” form (free of charge), log onto the ARIDO website at www.arido.ca. This is a writable document that can be easily filled in; and is considered to be the most complete and appropriate format available.
For a copy of the McGregor Design Group’s Typical Scope of Services, please contact the office of McGregor Design Group.
Our scope of services and recommended methodology are modified for each project, to suit each project’s unique needs and objectives. The following would be considered a “typical” project chronology.
Typical full design project chronology:
1. Identify Project Objectives
Meeting with client to establish their objectives of the project. These may include assistance with recruiting a better quality of staff, preparing for the expansion of a division, entering a new market sector, creating a more successful corporate image, increased productivity, reducing financial overhead, improving technology or preparing for a downsizing, etc. Or a combination of the above.
2. Data Gathering
This is usually done through interviews with the staff to establish:
a. What works well and should be repeated,
b. What needs improvement, and
c. Any plans for the future that not all staff may be privy to.
Data Gathering also often involves research into solutions to operational problems and the project impact of each. The advantages and disadvantages of all options are discussed with the Client, before any assumptions are made.
This involves summarizing all the staff comments and requests, in combination with the results of research, into a “Functional Requirements Summary”, which is submitted to the Client for internal review and approval, before moving to the next step. This report would also include what is needed of a new building / structure; such as the watts per square foot necessary for automation needs, cooling requirements, communication needs (ie: fibre optics), proximity to courts, highways, etc.
4. Square Footage Summary
Once all functional Requirements have been approved by the client, they are converted into a Square Footage impact report, which calculates the number of square feet required to safely satisfy all approved requirements. These calculations consider traffic flow co-efficient, accessibility rules and the approach to be taken to the workspace, (ie: open plan or private offices, etc.) This Square Footage Summary used in tandem with the Programming, provides the client what they need to start shopping for appropriate new space in competing locations.
5. Technical Analysis of Competing Locations
Touring of the short listed optional locations with the Client allows the Designer to execute a comparative technical audit, to establish the advantages and disadvantages of each. This, done in combination with Feasibility Space Planning, (another level of building review specific to the needs of this client), provides a perspective on the unique efficiencies in each of the short listed structures. Some buildings may be more attractive architecturally, but their floor plates may be less efficient. Some structures may not have the core technical services necessary for this client to function optimally without expensive building infrastructure upgrades. An educated Client can now make an educated selection.
6. Project Cost Estimate
Once the requirements are approved and the square footage consequences are known, the Interior Designer is able to prepare a “Project Cost Estimate” covering all the areas of financial commitment for the client; including construction, furniture & equipment, moving costs, consultant fees, accessories & artwork, etc. This document helps inform the client before they need to execute lease negotiations, and can positively influence “financial incentives” from potential landlords.
7. Lease Negotiation
The Interior Designer is sometimes asked to assist with the Lease Negotiations for their clients. With their detailed knowledge of how projects need to roll out, they can often find savings that may last the length of the lease, which can be a very significant.
8. Contracting Project Engineers and Other Necessary Sub-Consultants
Once the new location for the project is established, the Interior Designer, who usually assumes the position of “prime consultant”, establishes with the client, the sub-consultants required to complete the project. Every project, for permit reasons, requires electrical and mechanical engineers; and often requires a structural engineer. Unique projects may also require an architect, an acoustician or a landscape architect, etc. The Interior Designer will obtain quotes for these sub-contracted services and present them to the client for approval. As the prime consultant, the Interior Designer manages the project process, ensuring that everyone has the information they require, when they require it, to ensure the project schedule, and quality, are maintained.
9. Designing the Space
All Design work is done to respect both project objectives and the approved project budget. And all work is continuously coordinated with all other sub-consultants to ensure that all parts respect and work together as they should. The design work done must comply with the standards and rules defined in Fire Codes, Building Codes, the Accessibility Act, etc. But the space must also meet all aesthetic expectations of the client. The pragmatic technical elements must balance with the art of architectural design of interior space. A Design Presentation of the proposed solution is provided, and should be approved by the client, before any portion is executed.
10. Preparation of All Contract Documents
This includes all architectural plans, details and specifications that define the approved design. The Interior Designer also coordinates all engineering contract documents, to ensure that all sets of professional drawings work together properly. These drawings are typically reviewed with the Client, and explained, before they are issued for tender. This phase of work also includes the preparation of contract documents related to non-construction portions of the project, such as custom furniture drawings, and purchase orders for all approved new elements and services.
11. Acquiring All Necessary Approvals
The Interior Designer must understand all approvals required from all Authorities having jurisdiction, before they start the project. The acquisition of these approvals must be planned in advance, and coordinated with all involved. To receive the necessary approvals, the design of all elements of a project must comply with the standards and rules defined in Fire Codes, Building Codes, the Accessibility Act, etc.
12. Construction Process
The tendering of the construction of projects is managed by the Interior Designer, who must ensure that a clean, fair and legal process is followed. Once the construction is awarded, the prime consultant must ensure that regular checks of the site are executed, and that trades are respecting the construction approach that has been defined in contract documents, and approved by City officials who have granted the building permit. Formal reviews are ensured and are filed with the authorities, as required.
13. Furniture, Equipment and Accessory Specification
Every project is unique, and often needs a unique approach to its furnishings. Tendering of large numbers of workstations may be involved, or the custom design of unique pieces, that would be produced by special craftspeople. This area of responsibility might even include the creation of a custom art program.
14. Move and Occupancy Assistance
Following the completion of construction, the execution of all deficiency checks, the testing of all systems and the receipt of an ‘occupancy permit’, the Interior Designer organizes any requested move-in assistance for the client.
15. Transfer of all Warranties
Another very important responsibility is the transfer of all negotiated warranties to the Client’s management team, and helping the client ensure that all new mechanical elements are added to any existing maintenance programs to ensure that warranties will be respected. Before the one year warranty on all construction lapses, the interior designer suggests a facility walk-through, to ensure any repairs needed are financially covered.
16. Project Review & Walkthrough
Executed to ensure that the client is happy with the project, and that any deficiencies are tracked and cleared.
17. One Year Construction Review
As the first anniversary of the project approaches, MDG ensures that any problems the client is experiencing, are reported before the end of the Construction warranty period of one year lapses. This ensures all related corrections are not executed at the expense of the client.